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Office Manager/Bookkeeper

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  • Full-Time
  • Any
  • 3+ Yrs
  • San Luis Obispo
  • San Luis Obispo, CA
  • $35.00 / hr

Duties include: Organizing & coordinating administration duties & office procedures along with wide range of accounting, administrative, & clerical support to owner, estimator, & project manager as required for efficient execution of construction contracts; Running office & helping to improve company procedures & day-to-day operation; Filing statements for federal & state agencies; Preparing annual corporate minutes; Reporting, requesting & obtaining all insurance documents for all vehicles, trailers, equipment, & rentals; Maintaining updated liability, workers compensation insurance, & licenses; Managing employee databases & records along with benefits; Verifying & processing weekly payroll & preparing quarterly & annual payroll reports (940, 941, CA DE 9 / 9C, W2, W3, etc.); Managing funding sources & seeking new funding as necessary; Preparing contracts, prelien, & release waivers for all projects; Conducting Accounts Receivable & Accounts Payable; Gathering & sorting documents & related information for project completion & billing (must be resourceful); Creating & tracking extensive weekly billing with excellent accuracy; Developing & maintaining customer relationships to facilitate various billing processes & collecting revenue; Processing & posting payments; Coordinating with Project Managers for questions on scheduling & logistics; Controlling expenses by receiving, verifying, & reconciling invoices, ensuring any credits are identified & received; Coordinating with vendors resolving purchase order discrepancies; Entering data then preparing weekly reports & checks; Reviewing accounts payable aging; Reconciling all vendor accounts & statements; Reconciling balance sheet accounts, reviewing for input accuracy, & preparing monthly reports & journal entries as needed; Setting up & maintaining new vendors; Preparing annual 1099's; Entering/posting credit card transactions & payments; Entering/posting monthly rent, monthly reconciliation of core charge credits, & reporting to management; Performing other duties as assigned. Required qualifications: 3+ yrs relevant exp. in office management & bookkeeping, preferably in construction industry; Proficiency in MS Office, Outlook, & QuickBooks. Position will be part-time during training & transition to full-time once training is complete. Wage: $35.00 hr. (#4.0119.106 – San Luis Obispo)