Administrative Assistant

United Staffing Associates is partnered with a well-established business in Atascadero seeking a full-time Administrator Assistant to join their team.

This is a great opportunity for someone who enjoys wearing many hats, staying organized, and helping keep day-to-day office operations running smoothly. The ideal candidate is detail-oriented, dependable, and comfortable supporting multiple departments and priorities.

Key Responsibilities:

• Answer, screen, and forward incoming calls using professional and friendly phone etiquette
• Manage and coordinate company calendars, meetings, events, and travel arrangements
• Coordinate weekly safety meetings and prepare meeting minutes
• Assist with HR-related duties, including onboarding, timecard collection, and review
• Support accounting functions by reviewing invoices and expense forms
• Oversee fleet and equipment needs, including coordinating repairs, replacements, insurance, warranties, and vendor relationships
• Coordinate with vendors and IT providers to support office equipment maintenance, repairs, and technology needs.
• Schedule and post approved social media content. 
• Coordinate donations, company merchandise, and gifts for vendors and company events
• Obtain management approval and signatures on documents and distribute completed paperwork.
• Maintain the company’s DMV pull program account and related employee driver records.
• Monitor and manage multiple departmental email inboxes
• Maintain an organized office and order office supplies as needed
• Perform occasional office errands, including bank and mail runs
• Provide additional administrative and operational support as needed

Qualifications & Experience:

• 2+ years of administrative, office support, or related experience
• Strong Microsoft Office skills, including Word, Excel, and Outlook
• Experience managing multiple calendars, meetings, and schedules for various staff members
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Professional demeanor with strong customer service skills
• Ability to multitask, prioritize responsibilities, and work with limited supervision
• Comfortable adapting to last-minute changes and shifting priorities
• Ability to maintain confidentiality and appropriately handle sensitive information
• Dependable, proactive, and willing to assist wherever needed

Job Type:
Full-Time, Temp, Temp-to Hire

Schedule:
Monday – Friday, 8:00am to 5:00pm

Compensation:
$30.00/hour

(#6.1019.101 – Paso Robles)