Front Desk Admin

United Staffing Associates is recruiting on behalf of a well-established company in Paso Robles seeking a temporary bilingual Front Desk Admin. This full-time opportunity is ideal for an organized, customer-focused professional who enjoys working in a fast-paced environment and providing administrative support across multiple departments.

As the first point of contact for visitors, employees, vendors, and contractors, you will help create a welcoming experience while ensuring daily office operations run efficiently.

Duties

• Greet and assist visitors, employees, vendors, and contractors in a professional and friendly manner.
• Manage front desk activities, including visitor sign-in, access records, and employee notifications.
• Verify contractor documentation and required site access or safety requirements.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Scan, organize, and forward invoices and other business documents to the appropriate departments.
• Maintain office and breakroom supplies and coordinate inventory replenishment.
• Provide administrative support by scheduling meetings, reserving conference rooms, and assisting with general office functions.
• Prepare and distribute internal communications, notices, and informational materials.
• Coordinate incoming deliveries and communicate with drivers regarding arrival procedures and designated delivery locations.
• Support facility access processes by coordinating with internal departments to ensure efficient delivery scheduling.
• Assist with employee events, facility tours, and additional administrative projects as assigned.

Qualifications

• Fluent in both English and Spanish, with excellent verbal and written communication skills.
• Two or more years of experience in an administrative, receptionist, office support, customer service, or similar role.
• Strong organizational, multitasking, and time-management abilities.
• Proficient in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Professional, dependable, and customer-service oriented.
• Excellent attention to detail and accuracy.
• Ability to work independently while effectively managing multiple priorities.
• Previous experience coordinating visitors, vendors, contractors, or facility access is preferred.

Employment Type:
Full-Time, Temporary

Schedule:
Monday-Friday 7am-3:30pm

Pay: $20/hr

(#6.1021.101 – Paso Robles)