Office Administrator

What you will be doing

• Timely opening and closing of the office daily.
• Maintain the office and handle the day-to-day business.
• Customer service.
• Knowledge of Social media platforms; Facebook/Meta, Instagram, LinkedIn, & Constant Contact.
• Front desk project uploads, Specifications, Addendums, and enter CUPCCAA Notices, Permits, Bid Results, and Plan Holders list. 
• Large format printing.
• Assist with Membership, monitor & maintain events, classes and forms
• Assist Executive Director in Accounting when needed, post payments and activating new members.
• May require some night and weekend work.
• Design, publish and promote all fliers for classes and publish to OPR, Weekly Bulletin Newsletter, BEPAC Newsletter, Website, Constant Contact Campaigns, and social media.
• Responsible for creating e-mail blasts and social media blasts for events and other                important information.
• Create and maintain company logos, company forms, rosters, class and event fliers etc. within Canva.
• Monitor, maintain and Update Website.
• Monitor Social Media Presence (Facebook, LinkedIn & Instagram) working with Media Company.
• Must be proficient in data entry and internet searches.
• Possess knowledge of office equipment and phone systems.
• Clear understanding of mathematics, office equipment, and computer programs.
• Other duties as assigned by the Executive Director.

Qualifications: 

• Valid California driver's license, reliable personal transportation, and willingness to use a personal vehicle for business-related travel when necessary. 
• Ability to obtain and maintain bonding eligibility.
• Strong organizational skills, with the ability to manage both electronic and physical records.
• Excellent written and verbal communication skills, professional demeanor, and strong interpersonal skills.
• Proficiency in Microsoft Office 365, data entry, internet research, and general computer applications.
• Familiarity with social media platforms, including Facebook/Meta, Instagram, and LinkedIn, as well as Constant Contact.
• Creative problem-solving abilities and attention to detail, particularly when entering and maintaining project information.
• Willingness to learn construction-related terminology, organizational procedures, and the operation of various office equipment.
• Ability to maintain a professional appearance and represent the organization appropriately.
• Flexibility to work additional hours, including evenings and weekends, when business needs arise or as requested by the Executive Director.
• Availability to participate in occasional evening meetings, organizational functions, and professional development seminars.

Preferred Qualifications: 

• Construction Background is helpful. 
• Knowledge of larger format printers for Blueprints. 
• Knowledge of locating, tracking information. 
• Knowledge of data entry for Project Uploads, Bidders list, Plan Holders List, Bid. Results and Permits.
• Knowledge of Website Design and Maintenance.

Pay: 

$22-$24/hr DOE

(#6.1105.106 – San Luis Obispo)