AP/AR & Admin

United Staffing Associates is seeking a detail-oriented, team player seeking meaningful work at a well-organized design firm in San Luis Obispo, CA. The ideal candidate is organized, personable, & takes ownership of the task at hand. This position is a front desk & client-facing role. Duties include: Conducting data entry; Maintaining & creating spreadsheets & tables; Entering billable hours with memos & expenses; Tracking A/R & invoices as well as A/P & paying company bills via QuickBooks; Ordering office supplies; Filing; Creating photocopies; Scanning; Answering phones; Preparing client invoices including timecards, reviewing memos, verifying hours are posted correctly, drafting, reviewing, preparing final invoice to be mailed, & preparing subconsultant invoices; Tracking budgets & accounting reports; Preparing accounting recaps, budgets, & tracking progress; Reviewing statement of work to determine proper accounting; Notifying leadership of additional services that are out of scope; Preparing reports including letters of transmittal, letters of engagement, proposals & contracts, & emailing/calling to respond, request, or follow up; Assisting with proposals & contracts for clients & contractors; Reviewing & executing contracts, insurance certificates, & billing requirements; Preparing files & notifying team of new project info; Assisting Principals & team members with updating current project information; Answering multiple phone lines; Screening calls; Promptly directing calls; Receiving visitors; Assisting with other administrative tasking (including but not limited to: opening & closing office, mailing & shipping, filing, keeping office organized, following protocol, ordering office supplies, & preparing conference room for meetings). Required qualifications: 2+ yrs front office exp.; Proficient in MS Office (Word, Outlook, Excel); Proficient in QuickBooks; High level of professionalism; Strong organizational skills; Attention-to-detail. 2+ yrs A/P & A/R exp. preferred. Full-time, Temp-to-Hire position. Wage: $27.00 hr. (#5.1017.106 – San Luis Obispo)