Temporary Administrative Assistant

The City of Paso is seeking a temporary, full-time Administrative Assistant to perform a wide variety of administrative and customer service functions for the Community Development Department. This is a temporary assignment anticipated to last up to five weeks, however the exact duration is unknown.

Typical Duties: 

Provide a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone

Arrange meetings, schedule appointments, and transmit information to applicable parties

Answer and direct public inquiries, taking messages and providing information as needed 

Draft and prepare various correspondence, including emails, letters, and memos, ensuring accuracy and professional tone

Assist with permit processing and tracking

Conduct necessary research to respond to public records requests

Scan physical documents and convert them into digital formats

Perform light bookkeeping duties and process payments, invoices and daily deposits

Assist with public noticing and agenda posting

Assist public with online permit portal, City website, and basic inquiries

Assist with projects, research, or tasks under the general direction of higher-level staff

Employment Standards & Special Requirements: 

Standard office administrative practices and procedures, including the use of standard office equipment

Business letter writing; techniques for preparing informational materials and the standard format for reports, correspondence, and other written materials

English usage, spelling, grammar, and punctuation

Work related computer applications for word processing, database and spreadsheets, with an emphasis on Microsoft Office Suite and Adobe Acrobat

Records management principles and practices

Business arithmetic and basic statistical techniques

Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone

Spanish language skills are desirable

Ability To:

Perform detailed office support work accurately and independently within deadlines

Learn to use specialized software as implemented

Establish and maintain effective and cooperative working relationships

Use good judgment in dealing with the public and responding to requests for information

Handle a variety of activities simultaneously

Use initiative while working within established guidelines and procedures

Education and Experience: 

Any combination of training and experience, which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and one year of office administrative support or records management experience. 

Experience dealing with the public is required.

Schedule: 

Monday-Friday 8am-5pm

Pay: 

$23.11-$33.05 per hour DOE. (#5.1007.101 – Paso Robles)